Agency software that makes everyday agency life easier
weclapp offers efficient software to support the daily tasks of an agency – simple CRM, convenient time tracking and clear project management.
The most important functions at a glance
In over 12 years of experience, we have been able to advise and accompany over 1,000 agencies. Therefore, we know the current challenges of the industry very well. With weclapp, you rely on reliable agency software that supports you in your day-to-day business and saves you a lot of time with its numerous automated features. We accompany you in your digitisation process – from the first customer contact to project management and invoicing.
CRM
You can offer better service to loyal or potential customers thanks to seamlessly archived correspondence and comprehensive customer files.
Team management
Create and manage internal or external team members (freelancers) with fixed hourly and daily rates for smooth cooperation.
Project management
With weclapp you can assign tasks, schedule times, track project progress and collect project-related documents.
Invoicing
Customise offer and invoice templates in individual design, send them and archive them fully automatically.
Time tracking
Stop working time on a project easily and comprehensibly online for fair and transparent invoicing.
Collaboration
Via the integrated team box, all participants can exchange information, share links and files and comment on project-related events.
Flexible complete solution for agencies
Use weclapp for your agency too!
20,000+ enthusiastic customers | 15 years of experience
Intelligent CRM
In order to convince potential clients of your agency and maintain contact with loyal customers, professional information exchange must take place. With weclapp, you and your team can easily manage contact data.
- Clearly archive customer meetings and correspondence
- Conveniently retrace previous steps in the system
- Equal level of knowledge for all
- Recognising potential at an early stage
Clear project management
A transparent way of working and clear communication is a must for successful project management. weclapp enables the controlled allocation of project-related jobs as well as the regular monitoring of project progress.
- Create tasks with a few clicks
- Conveniently assign tasks to staff or projects
- Optimise resources
- Smart project planning and task distribution
Convenient time tracking
Stop the working time on a project easily and comprehensibly online. This enables fair and transparent billing. weclapp supports you in organising your projects sensibly and ensures a balanced workload for your team members.
- Effortlessly record working and project hours
- Coordinate staff workload effectively
- Exactly register additional and residual efforts
- Accurately record the duration of projects and subtasks
Team management
Smooth cooperation between internal and external team members is a prerequisite for a successful project. With weclapp you can easily create and manage the payrolls of the individual team members.
- Deposit hourly wages
- Settle expenses according to fixed prices
- Assign roles to members that are bound to certain permissions
Invoice
Professional offer and invoice templates serve as a basis to gain the trust of your clients and to convince them of the professionalism of your agency. With weclapp you can customise your templates for specific projects.
- Create templates with individual design
- Send offers and invoices from the system
- Automatic archiving
- Easily account for booked times and other project-related services
Collaboration
A prerequisite for a successful project is smooth communication within the team. With weclapp, you have all the necessary functions at your disposal. With the help of the integrated team box and the audit-proof real-time update, your team is always up to date.
- Convenient exchange
- Share links and files easily
- Comment on project-related events
- Always up to date
More features
Activity Stream
Track activities and updated project tasks of team members on the dashboard.
Project controlling
With the transparently estimated time required and fixed hourly rates, you control your project costs.
Calendar
Simultaneous use with colleagues to easily organise appointments, e.g. as a holiday calendar.
Address book
Easy online address management with MS Outlook and Google synchronisation.
Financial Accounting
Simply send all the necessary documents to your tax advisor with just one click.
Time & Material
Conveniently send material from the project and control everything together via a workflow.
Customer acquisition
Identify potential at an early stage and make the best possible use of opportunities with the help of qualification levels.
Reports
See everything at a glance - thanks to real-time updates and meaningful reports.
Mobile app
Record times flexibly and from anywhere, access important documents and much more with the weclapp app.
Integrations
Easily combine weclapp with other tools and customise interfaces.
Open REST API
Open interface enables read and write access.
Resource utilisation
Accurately document workload and absences and effectively plan staff utilisation.
Performance record
Create a clear PDF of the services provided, including bookings, and present it to your customers.
Service contract
Create service orders from offers with a simple click.
Authorizations
The authorization concept makes it possible to configure access rights in even greater detail.
What our satisfied customers say
Mürsel Topal
We simply write our quotations via the organiser and then send them out digitally to the customer. As soon as the customer sends back the order confirmation, the software automatically creates a project and assigns it to the customer record. So all the modules are connected and communicate with each other – that’s great!
Dunja Baltensweiler
I am most pleased about the transparent system. I can always see which project each team member worked on last.
Thomas Lutz
We are at home in the world of graphics and were therefore all the more pleased that there is an ERP solution that is visually appealing. The employees of weclapp just know that not every user is a programmer.
The all-round carefree package for your agency
Cloud CRM
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✔ Contact management
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✔ 360-degree customer file
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✔ Tasks calendar
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✔ Email automation
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✔ Telephone integration (CTI)
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✔ Opportunities and campaigns
ERP Services
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✔ Offer & order
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✔ Project management
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✔ Time tracking
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✔ Invoice
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✔ Project order
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✔ Financial accounting & banking
Cloud ERP Trade
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✔ Merchandise management system
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✔ Disposition & Purchasing
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✔ Warehouse management
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✔ Serial & Batch Numbers
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✔ Production
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✔ Shop connection
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✔ Amazon, eBay & kaufland.de